Updates to Host Capitol’s Terms of Service and Privacy Policy
As a valued Host Capitol customer, we want to keep you informed of any changes that relate to your privacy and security. To keep pace with new data protection rules for EU customers based on the General Data Protection Regulation (GDPR) and to help simplify and explain your choices about your data within Host Capitol, we have updated our Terms of Service and Privacy Policy.
Here are a few of the highlights regarding our policy changes:
- More clarity and data transparency: We simplified language around the information we collect from our customers and how it is used, along with explanations of your choices for controlling personal information in the Calendly platform.
- GDPR: The GDPR gives EU citizens more control, choices and rights over how their data is used and puts forth guidelines for the collection and processing of data for businesses. We’ve revised customer agreements to include a data processing addendum that reflects the new GDPR standards and states how we hold ourselves to these standards as a business.
Consequently, here are a few changes we have made to our website and practices:
- Acceptance of Cookies: Users within the EU will be prompted to consent to our Privacy Policy which includes a list of third party subprocessors.
- Email Marketing Opt-in: Users who register for an account will now have to opt-in in order to receive marketing / promotional emails and our newsletters (off by default).
- Internal Procedures: We have enhanced our current internal policies and procedures, such as security and incident management, with new ones to better align ourselves with the requirements of GDPR. Another new procedure we introduced is working only with partners that are GDPR-compliant, where applicable.
- Data Protection Officer: The GDPR states that it’s necessary to assign a Data Protection Officer (DPO) to make sure we are compliant with the regulations and handle complaints. We have assigned a Data Protection Officer to oversee compliance and the enforcement of all new policies.